Senior Administrative Assistant

At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs. Come join us in delivering better outcomes for our clients around the world! We are looking for a Senior Administrative Assistant to join the Global Insurance & Institutional Asset Solutions (GIIAS) team. The role will be based in New York City and in this role, you will provide support to leaders in multiple functions across the team as well as partner with other members to support the broader Global Client Group (GCG) organization. What are the ongoing responsibilities of a Senior Administrative Assistant? • Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning. • Manage day-to-day communication between executives and company staff or outside business clients and contacts. • Coordinate complex domestic and international travel plans. Assist with creation of travel binder, including agenda details and subsequent expense report submission process. • Ensure that department invoices and expense reports are processed timely and accurately. • Take and maintain meeting minutes of periodic departmental meetings. • Coordinate legal document signing. • Receive and greet visitors while maintaining the highest level of professionalism. • Assist with planning and coordination of department events and meetings, which includes reserving a meeting room, audio/visual equipment, catering, and other resources. • Lead and/or support departmental projects. • Prepare spreadsheets and written documents. • Prepare, format, and edit highly professional PowerPoint presentations. • Assist with creation and distribution of communications. • Maintain and track department budgets. • Serve as delegate for the executive team when required, such as managing and approving expense reports. • Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc. • Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc to set up introductory meetings as well as technology and other set-up requirements • Prepare updates and other documents to meet department and division planning requirements What ideal qualifications, skills and experience would help the Senior Administrative Assistant be successful? • Solid administrative experience supporting senior management in a professional environment. • Degree in Business Administration or similar or Administrative Certification preferred. • Experience working with members of senior management and high-profile clients. • Strong communication skills, both written and verbal. • Proactive approach to work with ability to anticipate needs. • Solid organizational skills, ability to organize and maintain orderly files and records. • Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines. • Ability to prioritize and perform multiple tasks in a fast-paced environment. • Ability to assess and solve problems quickly with little direction. • Ability to work well under pressure and adapt to unexpected circumstances. • Strong attention to detail; ability to accurately proofread documents. • Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint. • Ability to conduct oneself in a professional, collaborative manner in a corporate office environment. • Experience in the financial industry or a corporate environment preferred. Franklin Templeton offers employees a competitive and valuable range of total rewards—monetary and non-monetary — designed to support their well-being and recognize their time, talents, and results. Along with base compensation, employees are eligible for an annual discretionary bonus, a 401(k) plan with a generous match, and recognition rewards. We also offer a comprehensive benefits package, which includes a range of competitive healthcare options, insurance, and disability benefits, employee stock investment program, learning resources, career development programs, reimbursement for certain education expenses, paid time off (vacation / holidays / sick / leave / parental & caregiving leave / bereavement / volunteering / floating holidays) and a motivational wellbeing program. We expect the annual salary for this position to range between $75,000 - $90,000, depending on location and level of relevant experience, plus discretionary bonus. #ASSOCIATE #LI-Hybrid Experience our welcoming culture and reach your professional and personal potential! Our culture is shaped by the variety of perspectives and experiences brought by talent from around the world. Regardless of your interests, lifestyle, or background, there’s a place for you at Franklin Templeton. We provide employees with the tools, resources, and learning opportunities to help them excel in their career and personal life. By joining us, you will become part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life’s adventures, taking care of your family members, or making a positive impact in your community, we aim to have your needs covered. Learn more about the wide range of benefits we offer at Franklin Templeton. Highlights of our benefits include: Three weeks paid time off the first year Medical, dental and vision insurance 401(k) Retirement Plan with 85% company match on your pre-tax and/or Roth contributions, up to the IRS limits Employee Stock Investment Program Tuition Assistance Program Purchase of company funds with no sales charge Onsite fitness center and recreation center* Onsite cafeteria* *Only applicable at certain locations Learn more about the wide range of benefits we offer at Franklin Templeton Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.   If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to accommodations@franklintempleton.com. In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only accommodation requests will receive a response.