Recruiting Operations Coordinator

Who are We? Field AIis transforming how robots interact with the real world. We are building risk-aware, reliable, and field-ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data-driven approaches or pure transformer-based architectures, and are charting a new course, with already-globally-deployed solutions delivering real-world results and rapidly improving models through real-field applications. Learn more at https://fieldai.com.   Location: Irvine, CAAbout the Role FieldAI is looking for a highly organized, systems-minded, and execution-focused Recruiting Operations Coordinator to help scale world-class hiring operations across the company. This is not a traditional scheduling-only coordinator role. We are specifically looking for someone who is a true Lever power-user and can own the operational backbone of recruiting while also delivering an exceptional candidate experience. You will serve as the operational engine behind recruiting at FieldAI — managing complex interview coordination, optimizing ATS workflows, maintaining pristine recruiting data, and helping build scalable hiring infrastructure as we grow rapidly. The ideal candidate thrives in high-velocity environments, obsesses over details, anticipates problems before they happen, and genuinely enjoys building efficient recruiting systems that enable teams to hire exceptional talent quickly. This role is highly cross-functional and visible, partnering closely with recruiters, hiring managers, executives, HR, and candidates across the company. What You’ll Do Recruiting Coordination & Candidate Experience Own end-to-end interview scheduling across multiple teams, functions, and time zones Coordinate complex onsite, virtual, executive, and panel interview loops with speed and precision Deliver a high-touch, white-glove candidate experience throughout the entire journey Manage interview logistics, travel, confirmations, candidate communications, and last-minute changes calmly and professionally Ensure interviewers and hiring teams are fully prepared with schedules, scorecards, and interview context Partner closely with recruiters throughout the full candidate journey and serve as a liaison between recruiting and onboarding to ensure a seamless hiring experience ATS Ownership & Recruiting Operations Serve as a primary owner and administrator of Lever, ensuring clean workflows, accurate data integrity, and operational excellence Build, optimize, and maintain interview stages, workflows, templates, forms, scorecards, tags, and reporting structures, in collaboration with Recruiters Partner with Recruiters and HR to improve ATS architecture, automation, reporting, and process scalability Audit recruiting data regularly to maintain accuracy, compliance, and operational consistency Identify inefficiencies and proactively implement process improvements that increase recruiter and hiring manager velocity Support recruiting analytics, pipeline reporting, and hiring funnel visibility Process Optimization & Program Support Help design and operationalize scalable recruiting processes for a fast-growing organization Coordinate debriefs, hiring calibrations, and offer approval workflows Create and maintain recruiting documentation, playbooks, and operational SOPs Assist with recruiting programs, onboarding coordination, employer branding initiatives, and recruiting events as needed Partner cross-functionally with Finance, IT, Legal, and HR to support seamless hiring execution What You Bring 2-4+ years of recruiting coordination, recruiting operations, or talent operations experience in a high-growth environment Deep hands-on experience with Lever, including workflow management, scheduling operations, reporting, data hygiene, and ATS process optimization Exceptional scheduling and coordination abilities across complex calendars and stakeholders Strong operational rigor and obsessive attention to detail Experience supporting technical recruiting teams and fast-paced hiring environments Excellent written and verbal communication skills Ability to prioritize dynamically and maintain composure under pressure Strong judgment, professionalism, and candidate-facing presence High ownership mentality with a proactive, problem-solving mindset Comfortable working in ambiguity and building processes from scratch What Sets You Apart Experience supporting engineering, robotics, AI, autonomy, or deep-tech hiring Experience at an early-stage startup or hypergrowth company Familiarity with Google Workspace, Slack, Notion, and workflow automation tools Experience building recruiting dashboards, reports, or operational metrics Interest in robotics, AI, autonomous systems, or frontier technologies