Recruiting Coordination and Operations Specialist

WHY HARVEY At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come. This is a rare chance to help build a generational company at a true inflection point. With 1500+ customers in 60+ countries, strong product-market fit, and world-class investor support, we’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched. Our team moves fast, takes ownership, and is deeply committed to the mission — operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you. At Harvey, the future of professional services is being written today — and we’re just getting started. ROLE OVERVIEW This role blends high-touch recruiting coordination with hands-on recruiting operations to keep Harvey’s hiring engine running smoothly. You will support recruiters, hiring managers, and candidates by owning both the logistics of interview loops and the execution of core workflows in Ashby and Workday. Your work ensures every hiring process runs on time, with clean data and a great candidate and interviewer experience. You will collaborate closely with Talent, People Operations, and Finance to keep recruiting processes consistent, compliant, and scalable as Harvey grows. This is a strong opportunity for someone who loves systems, organization, and partnering cross-functionally to make recruiting more efficient and effective. WHAT YOU'LL DO Recruiting Coordinator (candidate- and recruiter-facing) - Own end-to-end interview coordination for assigned roles, including scheduling across time zones, managing last-minute changes, and ensuring candidates and interviewers have clear, accurate information. - Act as day-of “air traffic control” for onsites and virtual loops — monitoring schedules in real time, troubleshooting issues (no-shows, tech problems, late changes), and keeping recruiters and hiring managers informed. - Prepare and distribute interview materials, agendas, and debrief logistics so interviewers are set up to run high-quality, consistent conversations. Recruiting Operations (systems- and process-focused) - Execute recruiting processes in Ashby and Workday with a high bar for data accuracy — creating and updating requisitions, moving candidates through stages, triggering approvals, and closing out hires and rejections on time. - Maintain clean, audit-ready data in Ashby and Workday by enforcing required fields, QA-ing entries, and resolving discrepancies in partnership with Recruiting and People Operations. - Run recurring operational workflows (e.g., offer approvals, background check initiation, onboarding handoff tasks) to ensure every hire flows smoothly from candidate to employee. WHAT YOU HAVE - 2+ years of experience in a recruiting coordination, recruiting operations, or similar talent operations role in a fast-paced environment. - Hands-on experience with an ATS (ideally Ashby or a similar system) and an HRIS such as Workday, including creating requisitions, managing candidate pipelines, and processing hires. - Strong organizational skills, with the ability to manage multiple concurrent interview loops, deadlines, and stakeholders without dropping details. - Clear, professional written and verbal communication skills, with a focus on setting expectations and closing loops with candidates, recruiters, and hiring managers. - Comfort making decisions in ambiguous situations, escalating when needed, and proactively suggesting process improvements based on what you see in the systems and day-to-day work. COMPENSATION $96,400 - $144,600 USD DEPENDING ON YOUR LOCATION, AN APPLICANT PRIVACY NOTICE MAY APPLY TO YOU. YOU CAN FIND ALL OF OUR APPLICANT PRIVACY NOTICES [HERE https://www.notion.so/harveyai/Harvey-Candidate-Privacy-Policies-319ac3fcdd7a803bb807d5094f249922]. #LI-KC1 Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai