Project Coordinator & Billing Specialist

Come join our team! At Unlimited Technology, we are committed to our company's core values of Passion, Collaboration, Innovation and Adaptability. With offices throughout the United States, we are a premier cyber and physical security specialty contractor, and we are growing at a rapid pace. We have a wide range of talented and experienced individuals that deliver cutting edge technology solutions to meet our customers’ ever-changing needs. We secure the facilities and networks of the world’s leading brands and critical infrastructure and are recognized leaders in the physical and IT security, cyber, and managed services industries. UT offers a rewarding career, great benefits, and the chance to learn and work with ground-breaking technology and premier clients. Why Join Unlimited Technology Be part of a growing organization with strong demand in the security and construction technology space Play a critical role in revenue operations with visibility across the business Opportunity to grow into senior billing, project accounting, junior project manager roles Collaborative, team-oriented culture About the Role Unlimited Technology, a national security systems integrator, is seeking a detail-oriented Project Coordinator & Billing Specialist to support our growing operations. This role is a key part of the order-to-cash lifecycle, responsible for ensuring contracts are accurately set up, invoices are issued in accordance with terms, and billings are prepared timely and collected efficiently. This position is ideal for someone with construction or project-based billing experience who enjoys working cross-functionally and taking ownership of the billing process from contract review through payment. Responsibilities Processing newly awarded jobs through WeSuite into Sedona, ensuring accurate and complete job setup. Reviewing and confirming that billing line items are correctly established and aligned with contract terms. Verifying that job costings transfer accurately between systems and resolving any discrepancies. Creating and organizing job document folders in accordance with company standards. Assigning Project Managers (PMs) to jobs and ensuring all required documentation and internal handoffs are completed. Contract & Order Setup – Review contracts, proposals, and supporting documentation to ensure accurate order entry and alignment with billing terms. Project Billing (AIA & Standard) – Prepare and issue invoices, including AIA billing and schedule of values, ensuring accuracy, completeness, and timeliness. Billing Issue Resolution – Partner with Sales, Project Managers, and Collections to resolve discrepancies that may delay invoicing or payment. Portal & Customer Billing Compliance – Manage billing through customer portals, ensuring all requirements are met and invoices are approved for payment. Reconciliations & Accuracy – Reconcile system billing with AIA documents and contract terms to ensure consistency and audit readiness. Cross-Functional Coordination – Collaborate with operations, procurement, accounting, and service teams to support project execution and billing needs. What Makes You Successful Highly organized with strong attention to detail Ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong problem-solving mindset with a proactive approach to resolving issues Effective communicator comfortable working with both internal teams and external customers Adaptable and able to thrive in a growing, evolving organization Strong sense of ownership and accountability. Qualifications 2+ years of experience in construction, project-based, or contract billing (or similar industry) Working knowledge of: AIA billing Schedule of Values (SOV) Lien waivers and certificates of insurance (COIs) Experience with ERP systems such as Sedona, WeSuite, Sage, Viewpoint, Deltek, or similar platforms Intermediate Microsoft Excel skills, including reconciliations, formulas, and data management. Experience with customer billing portals Exposure to federal government billing is a plus Work Environment & Physical Requirements Primarily sedentary office work requiring prolonged periods of sitting and working at a computer. Frequent use of hands and fingers for typing, data entry, and operating office equipment. Ability to communicate effectively via phone, video conferencing, and in person. Occasional standing, walking, bending, or reaching within the office environment. Ability to lift and carry up to 15 pounds occasionally (files, office supplies, laptop equipment). Must be able to maintain focus and productivity in a deadline-driven environment. Pay Range $55,000—$65,000 USD Benefits Health, dental, and vision coverage Life insurance 401 (k) w/company match 100% up to 3% and an additional 50% match of 2% Paid time off 11 Paid Holidays We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, age, national origin, disability, Veteran status, or any other category protected by federal, state, or local laws.