Office Manager

As the Office Manager for Marqeta's Poland branch, your role will be pivotal in managing the office's requirements. You will be a proactive professional, trusted and respected for handling sensitive information and crucial relationships. This is a part time role performed from our Warsaw office 2 days per week. We’d love for you to join us! 20 hours per week: 8 hours per day on Tuesday and Thursday in the office, 4 hours virtual (days/times to be agreed) The Impact You’ll Have Plan, manage, and execute a variety of events (offsites, team meetings, meals, parties, catering etc.) within a set budget. Oversee and manage all office operations and procedures including liaising with vendors, ordering supplies, coordinating inbound and outbound deliveries, managing stock levels. Manage the relationship between WeWork reception and our office, point of contact for any questions/issues relating to the office. Promote WeWork events to the team. Manage the office budget Liaise with the Workplace team to ensure continuity throughout Marqeta offices (ensuring policies and procedures are adhered to). Coordinate with the IT department on all office equipment and manage relationships with vendors and service providers. Provide general support to visitors. Ensure the fire and emergency plans are up to date and first aid kits are fully stocked. Address employees queries regarding office management issues (e.g. stationery, hardware, travel arrangements). Handle various projects as they arise, even unexpectedly. Participate in team meetings as required. Point of contact for Executive Team members when visiting the Warsaw office and liaise with their Executive Business Partners to help arrange their schedules. Support Staff Recruiter with onboarding (setting up access passes, office tours, new hire kits) Who You Are An entrepreneurial mindset coupled with a strong work ethic. Self-motivation, excellent organization, and a proactive approach. Flexibility and comfort in a fast-paced, high-intensity, yet informal startup environment. Proven experience as an Office Manager, Front Office Manager or Administrative Assistant. Knowledge of office administrator responsibilities, systems, and procedures. Experience with Google Suite and Slack. Ability to work independently and as part of a team Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills. Strong organizational and planning skills in a fast-paced environment. A creative mind with an ability to suggest improvements. Fluency in English and Polish. Your Manager Chloe Jennings, Chief of Staff - UK Recruiter For This Role Agata Wojciechowska Typical Process Application Submission Recruiter phone call Hiring manager video call Virtual “Onsite” consisting of 4-5, 45 min calls Offer Compensation and Benefits When determining salaries, we consider several factors including, but not limited to, skills, prior experience, and work location. The new-hire base salary range for this position, reflected in PLN, is: 37,200 - 46,500. The bonus target for this position is 10 % of the applicable base salary, subject to the plan terms and meeting eligibility requirements. Along with monetary compensation, Marqeta offers Monthly stipend for your home office equipment and connectivity Annual development stipend to support your growth and development Pension Scheme (PPK) provided by Allianz In-office amenities including: drinks and snacks, wellness room, dedicated barista, community events onsite About Marqeta Marqeta is on a mission to change the way money moves. We’re one of the earliest enablers of embedded finance, a market opportunity sized up in the trillions. Our card issuing platform provides unprecedented flexibility and control for companies to issue cards, authorize transactions, and manage payment operations in real time. Marqeta is powering the most well known brands in the new economy (Block, Cash App, Affirm, Instacart, Doordash, Uber, Walmart, etc). You don’t need to be a Payments expert to join the Marqeta Team, let us help you with that. This is the opportunity of a lifetime to work with innovators around the world and unlock equitable financial access for all. Marqeta’s Values – Intentional Curiosity: We believe in asking the questions others shy away from. True progress comes from understanding today’s realities while challenging ourselves to do better and take on the status quo. – Thoughtful Responsibility: We believe that every interaction with our technology and platforms matters. Businesses and livelihoods rely on our work, so we strive for excellence and accountability every day with the highest standards for failsafe technology and compliance. – Innovative Simplicity: We believe that simplicity is powerful, especially in innovation—making a tool work better or finishing that feature that makes everyone smile. Our customers face a lot of complexity. We’re not here to add more. – Shared Success: We believe the measure of our success is the success of our employees, customers, and communities. From local businesses to big corporations, our impact goes deep and wide. And we’ve got the results to prove it. – Passion to Thrive: We believe anyone with a better idea should be able to change the game for our company and our customers. We solve big problems for our customers and draw energy from that challenge and opportunity. Equal Employment Opportunity, Accommodations and Privacy Marqeta is proud to be an equal opportunity employer that gives consideration to all qualified applicants regardless of race, ancestry, national origin, color, Indigenous, citizenship, religion/creed, sex, sexual orientation, gender identity, gender expression marital status, family status, disability, veteran status, criminal histories consistent with legal requirements, or any other characteristic protected by applicable law. Our dedication to diversity and inclusion extends beyond the categories above. Review Marqeta’s ESG Report to see that dedication in action. Fostering an environment where everyone feels valued and respected creates a stronger and more innovative team at Marqeta. We celebrate the unique contributions of each individual and empower all members of our organization. Join us in building a company where diversity thrives and everyone can be their authentic selves. If you require reasonable accommodation for the application process and beyond (including due to a disability), please submit this form and we will be more than happy to assist you. Marqeta will make reasonable accommodations for candidates when needed in accordance with applicable law. The Applicant and Candidate Privacy Notice applies to the personal data that you directly provide to us or that we collect during the application and candidate recruitment process. About Marqeta Marqeta is on a mission to change the way money moves. We’re one of the earliest enablers of embedded finance, a market opportunity sized up in the trillions. Our card issuing platform provides unprecedented flexibility and control for companies to issue cards, authorize transactions, and manage payment operations in real time. Marqeta is powering the most well known brands in the new economy (Block, Cash App, Affirm, Instacart, Doordash, Uber, Walmart, etc). You don’t need to be a Payments expert to join the Marqeta Team, let us help you with that. This is the opportunity of a lifetime to work with innovators around the world and unlock equitable financial access for all. Marqeta’s Values – Solve for the Customer: With a deep understanding of our customers' business and empathy for their needs, we deliver products and services that drive their success. Earning and keeping their trust guides everything we do. – Do What's Right: Knowing businesses and livelihoods depend on us, we pursue solutions that disrupt responsibly and deliver high-quality results that our customers count on. We own our work from start to finish. – Simplify and Innovate: We approach challenges with curiosity and take smart risks. Innovation comes from finding better, simpler ways to achieve extraordinary outcomes. – Win as a Team: We succeed together by embracing diverse perspectives and pushing each other to raise the bar. We lead with humility and set aside hierarchy to work as a team. – Make it Count: We drive forward with focus and agility. With a sense of urgency and purpose, we get the job done, and done right. Equal Employment Opportunity, Accommodations and Privacy Marqeta is an equal opportunity employer committed to an inclusive workplace that fosters belonging. We do not discriminate based on race, color, religion, sex (including pregnancy, lactation, childbirth, or related medical conditions), veteran status or uniformed service member status, age, national origin or ancestry, citizenship or immigration status, physical or mental disability, gender identity, gender expression, sexual orientation, genetic information (including testing or characteristics) or any other characteristic protected by applicable law. We also consider qualified applicants with criminal histories, consistent with legal requirements. Marqeta endeavors to make reasonable accommodations for applicants with disabilities. If you are an individual with a disability and require a reasonable accommodation to submit this application, complete any pre-employment testing, or otherwise participate in the employee selection process, please submit this form with your specific accommodation request. Personal data that is provided as part of the application and recruitment process is processed in accordance with the Applicant Privacy Notice. Additional information for California residents can be found here.