Office Manager & Executive Assistant

ABOUT SYGALDRY Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference for AI. By integrating quantum and AI, we're accelerating the path to super intelligence, and addressing the problem of rising compute costs and energy bottlenecks. Sygaldry AI servers combine multiple qubit types within a single, fault-tolerant architecture to deliver the combination of cost, scale, and speed necessary for advanced AI applications. We pioneer new domains in physics, engineering, and AI, tackling the hardest challenges with a grounded, optimistic, and rigorous culture. We're looking for individuals ready to define the intersection of quantum and AI and drive its profound global impact. KEY RESPONSIBILITIES OPERATIONAL EXCELLENCE & ADMINISTRATION - Own the daily functionality and presentation of the office, ensuring the space remains impeccably organized, welcoming, and fully stocked to support a productive and positive team environment. - Serve as a trusted operational partner to leadership, with the ability to step seamlessly into executive assistant responsibilities when needed — supporting scheduling, coordination, and sensitive administrative tasks with discretion and professionalism. - Develop, document, and continuously refine clear, scalable office policies, systems, and procedures that promote operational rigor, efficiency, and consistency across the organization. - Manage core office logistics, including mail handling, supply management, access control systems, and coordination of basic office technology needs. - Provide highly organized administrative support for company-wide initiatives and cross-functional projects that require strong judgment, attention to detail, and rigorous follow-through. PEOPLE & CULTURE - Act as a key culture carrier, intentionally creating inclusive in-person experiences that reinforce Sygaldry’s values while fostering a positive, collaborative, and productive office environment. - Serve as the host and face of the company for all visitors, creating a warm and professional atmosphere for candidates, partners, and guests. - Liaise with new and relocating employees to coordinate logistics and scheduling, ensuring a smooth and welcoming onboarding experience. - Support employee-facing administrative needs, including onboarding and off-boarding coordination, workspace setup, and day-to-day office support. EVENT COORDINATION - Lead the coordination and onsite execution of candidate interviews, executive visits, and company gatherings, ensuring a seamless and high-quality experience for every guest. - Develop comprehensive event planning materials — including timelines, run-of-show documents, and contingency plans — to ensure events are executed with precision and professionalism. - Plan and execute internal and external company events from concept through completion, managing logistics, vendors, and onsite operations. QUALIFICATIONS & SKILLS REQUIRED - Experience in project management, office management, facilities operations, and/or administrative leadership - Exceptional attention to detail with a demonstrated ability to manage complex projects and operational priorities - Proven experience coordinating events end-to-end, including logistics, vendor coordination, and onsite execution - Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment - Excellent written and verbal communication skills - High level of discretion and professionalism when handling sensitive information - Proficiency with Google Workspace PREFERRED - Experience managing vendors and external service providers - Familiarity with HR or people operations support - Experience working in tech startups or AI-focused environments - Proactive, solutions-oriented mindset with a strong sense of ownership and accountability - Comfort with operational systems and tools such as Notion or ClickUp HOW WE'RE DIFFERENT At Sygaldry, curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded, optimistic, and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big, yet we execute with a love of detail. We’re looking for scientists, engineers, and operators to forge new paths with us at the intersection of quantum and AI. CULTURE AND BENEFITS - Visa Sponsorship - We know what it takes to make top talent thrive here. We’re open to supporting visas whenever possible. - Compensation - We value your contribution and invest in your future with a competitive salary and meaningful equity. For this position compensation will be based off of experience and qualifications. - Benefits - Your well-being matters. We provide company-sponsored health coverage to give you and your family peace of mind. - Connection - Whether it’s company offsite or casual crew socials, we make time to connect, recharge, and have fun together. - Time Off - We trust you to take the time you need. Unlimited PTO so you can rest, recharge, and come back ready to make an impact. We encourage applications from candidates with diverse backgrounds. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristics. We encourage you to apply even if you do not believe you meet every single qualification. If you don’t think this role is right for you, but you believe that you would have something meaningful to to contribute to our mission, please reach out at letsbuild@sygaldry.com