Legal Ops Program & AI Enablement

ABOUT US: Notion helps you build beautiful tools for your life’s work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organizations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money. In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays, Tuesdays and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays. ABOUT THE ROLE: Join Notion’s Legal team to help streamline daily operations and build scalable programs, systems, and reports. You’ll work closely with the Legal Operations Lead to clarify processes, improve tools, and make insights more accessible. WHAT YOU'LL ACHIEVE: - Keep Legal’s eBilling and matter management running smoothly (vendor onboarding, matter setup/updates, invoices, accruals, budgets, data hygiene and vendor/timekeeper maintenance). - Coordinate approvals and dependencies with Legal, Procurement, and Finance/AP to ensure accruals and timely payment processing. - Support projects and needs across legal functions (commercial, employment, IP, corporate, litigation) as needed. - Own and maintain Legal’s knowledge spaces by keeping hubs organized, standardizing taxonomy, and ensuring information is current and easy to find. - Support Legal Ops initiatives (intake, process improvements, and other cross-team projects). - Drive projects from scoping to delivery by defining requirements, building plans, aligning stakeholders, and tracking milestones. - Track and report key metrics and trends, and surface insights (e.g., spend trends and cycle times). - Maintain and improve standard operating procedures (SOPs), and support materials; help implement scalable future-state processes. - Help evaluate legal tech and AI tools, support implementations/integrations, and help pilot and optimize automation to improve adoption and productivity. SKILLS YOU'LL NEED TO BRING: - 5-8 years of experience in legal operations and/or legal technology, with a focus on automation. - Hands-on experience with AI tools to work smarter, improve efficiency, and deliver better results - Hands-on experience with legal tech tools such as matter management systems, e-billing platforms, contract lifecycle management (CLM), or analytics platforms - Ability to turn ambiguous operational problems into clear requirements and scalable solutions (process design, systems thinking, and technology) - Technology savvy with hands on experience using business tools and platforms (e.g., Notion, spreadsheets, dashboard tools) - Resilient, adaptable, and resourceful with the ability to build meaningful relationships and trust with internal and external partners and leaders. Comfortable working independently and making recommendations and decisions with imperfect information - Strong operational execution and project management skills; able to manage multiple work-streams and deadlines with high attention to detail - Comfortable defining metrics, building dashboards, and translating reporting into actionable insights that drive prioritization and change management - Curious by default you are a self-starter who stays current on your own. Comfortable in ambiguity able to pull on the thread and run. - Builder, not just an advisor. A track record of shipping frameworks and solutions, not just analyzing problems. - You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results. NICE TO HAVES: - Experience working in Notion as a primary workspace tool - Experience with e-billing / matter management platforms (Brightflag), ****CLM tools (Ironclad), and/or supporting legal tech stack administration - Experience with process documentation and continuous improvement methodologies, including KPIs, SOPs, and swim lanes We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you. Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know. Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco, the estimated base salary range for this role is $128,000 - $140,000 per year. By clicking “Submit Application”, I understand and agree that Notion and its affiliates and subsidiaries will collect and process my information in accordance with Notion’s Global Recruiting Privacy Policy https://notion.notion.site/Notion-Global-Recruiting-Privacy-Policy-fc3eb4e829354a26a2bb6fd5e289b550. https://dev.notion.so/a3ce416456924276a59de91bca740028?pvs=21 #LI-Onsite