HR Intern

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology. The HR Intern will provide day-to-day HR administrative and HRIS support for the EMEA based employees.  This role is ideal for someone at the early stages of an HR career who is keen to develop strong foundations in HR operations, systems, and data accuracy. The role offers hands-on exposure to core HR processes, employee lifecycle administration, and HR information systems, while working closely with the UK HR team. We are looking for someone with a curious nature and has demonstratable experience of applying AI methods to streamline processes. As part of this role, the HR Intern will play a key part in promoting Cadence’s internal brand along with developing the Cadence culture within our UK sites. Key Responsibilities HR Administration Provide administrative support across the full employee lifecycle, including onboarding, changes, and leavers Prepare and issue standard HR correspondence, including contracts, offer documentation, and confirmation letters Coordinate and distribute new starter welcome communications Maintain accurate employee records, both electronically and (where required) in paper files Support benefits administration and respond to routine employee queries, escalating when appropriate Ensure all HR documentation is processed in line with internal policies and data protection requirements HRIS (Human Resources Information System) Maintain accurate and up-to-date employee data within the HRIS Support data entry, audits, and regular checks to ensure system accuracy Assist with HRIS reporting by extracting basic data for the HR team Support HRIS-related process improvements and documentation Act as a first point of contact for basic HRIS queries from employees and managers Policy, Procedures and Processes Support the documentation and updating of HR processes and procedures Assist with maintaining HR policies and intranet content as required Recruitment Assist HR Representative and Sr Recruiter with recruitment activities when required, including: Circulating CVs to hiring managers and gaining feedback Liaising with candidates and respond as appropriate Arranging interviews Sending out and collecting all required information from New Starters for contracts. Liaise with HR Director, HR Representative and Recruiter to ensure contracts are created in a timely manner.  Monitor return of completed contracts and forms and follow up when required. Training Support relevant internal training programmes, including: Liaising with training providers to set dates for internal training sessions Invite attendees to sessions Arrange meeting rooms, hotel accommodation and taxi transfers where appropriate Send out follow up training surveys to evaluate training sessions, monitor feedback and highlight any issues following feedback Create training list for the Learning Management Systems and ensure this is uploaded. Ensure continuous log of training throughout the year to be available for CSR report in Q1. Other Duties Provide ad-hoc administrative support to the HR team on projects and initiatives Support the preparation of simple reports, trackers, and logs Assist with updating or creating job descriptions when required Any other ad hoc duties as required Skills, Experience & Qualifications Essential Studying towards, or recently completed, an HR qualification (e.g. CIPD Level 3 or equivalent) Interest in pursuing a career in Human Resources Strong organisational skills with excellent attention to detail Confident using Microsoft Word, Excel and Outlook Good written and verbal communication skills Ability to handle confidential information with discretion Proactive, reliable, and keen to learn Desirable Previous administrative experience (in a fast paced envirorment HR or office-based preferred) Interest in HR systems, data, or process improvement Curiosity about how technology or AI can improve administrative processes Personal Attributes Curious and inquisitive nature Demonstratable Interest in AI pratices Proactive and highly organised with a structured approach to work Comfortable working in a fast-paced environment Accessible, active, optimistic, out-going, patient and able to build relationships at all levels Committed to accuracy, confidentiality, and professionalism Strong communications skills and excellent teamwork spirit Able to establish credibility quickly with customers at all levels Able to empathise with others, shows sensitivity and confidentiality Able to work under pressure and to prioritise workload to ensure deadlines are met Adaptable and open to change Strong IT skills, including Microsoft Word, Excel, and PowerPoint Benefits Include Competitive salary 25 days holiday per year Private Medical and Dental plans, Income Protection and Life Insurance Group Personal Pension Plan Cycle to work scheme (minimum of 12 months on contract) and gym subsidy The opportunity to work for a Great Place to Work© & Fortune 100 organisation And much more, so do not hesitate to contact us! Additional Information: Cadence achieved a ‘Top 15’ ranking in the Great Place to Work awards for medium sized workplaces in the UK in 2022. Cadence is committed to equal employment opportunity and employment equity throughout all levels of the organization. We strive to attract a qualified and diverse candidate pool and encourage diversity and inclusion in the workplace. Be proud and passionate about the work you do. Together, our One Cadence -- One Team culture drives our success. We’re doing work that matters. Help us solve what others can’t.