Global Events Coordinator

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI. What is The Role As Elastic’s Global Events team continues to grow, we’re looking for a proactive, self-starting individual to support our Elastic{ON} events around the world. The Elastic{ON} tour program offers a dynamic, one-stop experience where users and customers can deepen their knowledge of the Elastic Stack, engage directly with experts, explore product deep dives, ask tough questions at the Ask Me Anything booth, and connect with the broader Elasticsearch community. In this role, you will help plan and execute exceptional event programs developed to engage both prospective and existing customers. You will contribute to the overall success of each event by supporting attendee experience, sponsor fulfillment, and pipeline goals. Working closely with the Global Events team and cross-functional regional partners, you will help handle the logistics and planning deliverables needed to bring these events to life. What You Will Be Doing Coordinate event logistics including: sponsorships, vendor and venue coordination, program logistics, budget, program timelines and more Follow planning cadence timelines and connect with all internal partners to drive event results while supporting event team’s goals and objectives. Support weekly updates to pre-event planning decks & post event report summaries as needed Coordinate sales enablement and sales communications as required to ensure pre and post event success Help support the fulfillment of all sponsor deliverables and oversee the management of partner booths onsite Help support the deliverables for speaking sessions, workshops, sponsor sessions and more. Coordinate day-to-day administration, including managing staff schedules, attendee registration, and RSVP tracking. On-Site Execution: Manage set-up, tear-down, and direct on-site operations to ensure compliance with event and sponsor needs. Travel to select tour locations required. Position requires individual to work cross functionally with internal teams: Regional Marketing, Partner Marketing, Creative Services, Demand Generation, Product Marketing, DevRel, Sales, Training and Customer Success. What You Bring 1-3 years of event experience, preferably in high tech Strong organizational, time management skills, and highly effective communication skills Strong project management skills and the ability to work with cross-functional teams to work together and deliver a successful event. Lots of energy. You have a ‘let's-do-this’ demeanor and the ability to drive projects to completion Attention to the infinite details leading up to an event and on-site Ability to balance multiple programs and priorities, especially the unexpected challenges that (always) happen prior to and during an event #LI-JM5 Additional Information - We Take Care of Our People As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do. We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do. Competitive pay based on the work you do here and not your previous salary Health coverage for you and your family in many locations Ability to craft your calendar with flexible locations and schedules for many roles Generous number of vacation days each year Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service Up to 40 hours each year to use toward volunteer projects you love Embracing parenthood with minimum of 16 weeks of parental leave Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation. We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co. We will reply to your request within 24 business hours of submission. Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster) Elasticsearch develops and distributes technology and information that is subject to U.S. and other countries’ export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Syria, or Russia, including the Ukrainian territories annexed by Russia (The Crimea region of Ukraine, The Donetsk People's Republic (DNR), The Luhansk People's Republic (LNR), Kherson or Zaporizhzhia). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. 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