General Assistant/Coordinator

Colossal is seeking a highly organized and resourceful General Assistant / Coordinator to support ongoing documentary coverage and original productions across pre-production, laboratory and field shoots, and post. This role is designed for a proactive problem-solver who anticipates the needs of the team, keeps schedules, logistics, and materials moving, and stays calm when real-world stories unfold in unexpected ways. The ideal candidate is eager to grow while helping capture some of the most extraordinary stories in science as they happen. This position is based on-site full time in Dallas, TX. Responsibilities: Pre-Production Support Assist with shoot prep including call sheets, schedules, and logistics coordination Help organize gear lists, rentals, and shipping/returns Coordinate basic travel, locations, and crew needs as directed Track deliverables, shoot requirements, and approvals On-Set Support Provide general on-set support across departments (camera, lighting, production) Help manage time, setup transitions, and crew needs during shoots Assist with gear movement, setup, and breakdown Handle runs, pickups, and last-minute problem solving Production Coordination Maintain clear communication between internal team, freelancers, and vendors Track shoot progress, flag issues, and help keep production on schedule Support coordination of releases, permissions, and basic production paperwork Media & Asset Management Assist with offloading, organizing, and backing up footage on set Maintain clean folder structures and labeling for post-production handoff Help manage internal asset libraries for easy retrieval and reuse Post-Production Support Assist with media organization, exports, and delivery prep Track edits, versions, and feedback Support upload and distribution of content across platforms General Operations Jump in wherever needed. Production, creative, or logistics Anticipate needs before they become problems Help maintain a calm, efficient, and solutions-oriented set environment Qualifications: Highly organized with strong attention to detail Comfortable working in fast-paced, production environments Strong communication and problem-solving skills Basic understanding of production workflows (camera, audio, post) Experience with media management and file organization is a plus What Colossal Offers Full-Time Employees: Medical, dental, and vision coverage Excellent paid time off and company holidays so you can rest and recharge Flexible spending accounts (FSA) Company matched 401k retirement plan Paid parental leave at 100% salary for up to 12 weeks Education reimbursement An opportunity to help us return the Earth to a healthier state The team at Colossal is committed, colorful, passionate, intelligent, collaborative, creative, experienced, scientific and world-class. That sounds like a lot to fit into one building. That’s why we are spread out in several locations that include laboratories, test facilities, academic institutions, libraries and offices. Through it all, however, we maintain a culture of positivity, hope, happiness and belief that we’re doing something big. Something Colossal. Colossal is proud to be an equal employment opportunity workplace. We welcome people from all backgrounds as well as celebrate and support diversity. We are committed to providing an inclusive environment of mutual respect that is free from discrimination and harassment so everyone can thrive. EEO is the Law Search Firm Representatives: Colossal does not accept unsolicited assistance from search firms. No fees will be paid for a hired candidate where no pre-existing agreement is in place. We handle most recruitment in-house. Colossal is proud to be named a Best Place to Work by BuiltIn for 4 years in a row across multiple categories in 2023, 2024, 2025, and 2026: #1 on the 50 Best Startups to Work For in Dallas in 2023! 100 Best Midsize Places to Work in Dallas in 2024 & 2025 100 Best Places to Work in Dallas, TX (All Size Employers) in 2024, 2025, and 2026. Built In 2026 Award Lists Great Place to Work Certification Page Most Loved Workplace Certification Page - Proud to be certified as a most loved workplace including: most loved CEO, most loved workplaces for LGBTQ+, most loved workplaces for women, and most loved workplaces for young professionals. Newsweek's Most Loved Workplaces 2024 Award List - Excited to be amongst the winners of Newsweek's 2024 Most Loved Workplaces!