Executive Assistant

ABOUT SENTRY Bad software is everywhere, and we’re tired of it. Sentry is on a mission to help developers write better software faster so we can get back to enjoying technology. With more than $217 million in funding and 100,000+ organizations that believe we’re on to something, we're building performance and error monitoring tools that help companies like Disney, Microsoft, and Atlassian spend less time fixing bugs and more time building products. Sentry embraces a hybrid work model across our global hubs, with Mondays, Tuesdays, and Thursdays set as in-office anchor days to encourage meaningful collaboration. If you like to selfishly build things that make your digital life better, come help us build the next generation of software monitoring tools. ABOUT THE ROLE We are seeking a dynamic and highly organized Executive & Office Assistant to partner with our leadership team and help oversee our daily SF workplace operations. In this critical role, you will provide comprehensive administrative support to our executives while teaming up with our SF Office Manager to ensure a welcoming and productive space for all employees and guests. As a collaborative partner in our daily operations, you will play a key role in ensuring seamless facility coordination and effective communication across the team. If you thrive on creating order from chaos in a fast-paced, fluid, and fun environment, this role and company are for you. We're a hyper-growth company on a mission to make software development better for half a million developers, and we can't do it without you! IN THIS ROLE, YOU WILL… Provide dedicated executive support: - Provide proactive event and program support to engineering leadership, e.g. scheduling team meetings, planning offsites, hackathons, bug burndowns, etc. - Work cooperatively in a team of executive assistants to ensure a consistent support model - Schedule and coordinate both external and internal meetings with efficiency - Arrange end-to-end domestic and international travel logistics, including accommodations and itineraries - Strengthen connections between leadership and team members by coordinating team events and offsites - Prepare, organize, and submit expense reports in a timely manner Help keep our SF office running seamlessly: - Greet and welcome employees, visitors, clients, and vendors in a warm and professional manner at the front desk - Ensure that common areas and conference rooms remain tidy, organized, and fully stocked with amenities - Serve as the first point of contact for general office inquiries internally and externally- answering in person, voicemail and email questions promptly and accurately - Manage visitor sign-in procedures and issue access badges as required - Address onsite facility issues by submitting maintenance work orders and coordinating with property management or external vendors - Partner with the Senior Workplace Coordinator to plan and coordinate company wide events, including Hack Week and weekly Happy Hour - Assist with onboarding logistics for new employees (workspace setup, access, orientations) YOU’LL LOVE THIS JOB IF YOU - Are a proactive and flexible team player who easily balances strategic initiatives with immediate business needs, all while keeping the employee and guest experience front and center - Are passionate about powering the best work day for our employees - Love problem-solving, creating organized to-do lists, and efficiently tackling them one by one - Bring high energy to your work and enjoy collaborating within a busy, fast-paced team - Love the ever-changing excitement of working in a fast-paced environment - Want to work alongside authentic, humorous, and straightforward teammates and leaders Qualifications - 2+ years of office administration, executive assistance, or related experience - Expertise in GSuite (Gmail, Google Calendar, Google Docs, etc.) and/or Microsoft Office Suite - Highly-positive and service-oriented approach to working both internally and externally - Exceptional organizational and time-management skills, with the ability to juggle multiple deadlines while keeping your composure and sense of humor under pressure - Strong written and verbal communication skills, with the ability to interact professionally, confidently and empathetically with internal and external stakeholders - Ability to handle sensitive information with discretion and integrity - Ability to thrive in a fast-paced environment and adapt to changing priorities - Track record of consistently going above and beyond - Ability to lift up to 50 lbs to assist with incoming office deliveries and event setup EQUAL OPPORTUNITY AT SENTRY Sentry is committed to providing equal employment opportunities to its employees and candidates for employment regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or other legally-protected characteristic. This commitment includes the provision of reasonable accommodations to employees and candidates for employment with physical or mental disabilities who require such accommodations in order to (a) perform the essential functions of their jobs, or (b) seek employment with Sentry. We strive to build a diverse team, with an inclusive culture where every teammate can thrive. Sentry is an open-source company because we believe that everyone, everywhere, should have the ability and tools to make great software. Software should be accessible. That starts with making our industry accessible. If you need assistance or an accommodation due to a disability, you may contact us at accommodations@sentry.io. Want to learn more about how Sentry handles applicant data? Get the details in our Applicant Privacy Policy https://sentry.io/careers/applicantprivacy/.