Executive Assistant

Build the Path Forward At Path Robotics, we’re building the future of embodied intelligence. Our AI-driven systems enable robots to adapt, learn, and perform in the real world closing the skilled labor gap and transforming industries. We go beyond traditional methods, combining perception, reasoning, and control to deliver field-ready AI that is risk-aware, reliable, and continuously improving through real-world use. Big, hard problems are our everyday work, and our team of intelligent, humble, and driven people make the impossible possible together. As an Executive Assistant, you will be a critical force multiplier for our executive leadership team. You’ll build and operate the systems that keep executive time, communication, and coordination running smoothly, enabling leaders to focus on the highest-impact work. This role partners closely with the Chief of Staff and supports the full executive team across calendars, inboxes, travel, onsite visits, executive offsites, and other high-touch engagements. What You’ll Do Calendar Management & Scheduling Own calendar coordination for executive leadership team, maximizing focus and strategic time Schedule meetings (remote and in-person) with investors, partners, and customers Proactively manage conflicts, prioritize time effectively, and protect deep-work time Ensure executives are consistently prepared with clear agendas, pre-reads, objectives, and relevant context Executive Team Administrative Support Hold regular 1:1s with executives to support priority projects, tasks, and meetings Create clear, reliable communication between executive team members and internal and external stakeholders Anticipate needs, surface risks, and remove friction before it impacts execution Offsite, Event, & Meeting Coordination Lead coordination of quarterly executive offsites, including accommodations, travel, and logistics Own white-glove experience for exec-level visitors to Path Robotics, such as investors, key customers, and government / industry partners Design seamless on-site logistics (conference rooms, meals, agendas, preparation materials, and flow of the day) Travel & Logistics Plan and manage complex executive travel, including flights, accommodations, itineraries, and on-site logistics Systems & Continuous Improvement Build, document, and continuously refine systems for executive operations Support a high standard for organization, preparation, communication, and follow-through across the leadership team Capture executive preferences and working styles to improve effectiveness Who You Are Experience supporting leaders or executive teams in fast-paced environments Highly trusted, discreet, and comfortable handling confidential information (you will have direct visibility into confidential company information and executive matters) Strong bias to action – able to prioritize urgent matters, anticipate needs, and move quickly with minimal direction Systems-oriented thinker who enjoys building structure and processes for scale Exceptionally detail-oriented with high standard for accuracy, organization, and follow-through Comfortable juggling multiple priorities and stakeholders at a time Tech-savvy and quick to learn / adopt new tools (Google Workspace, Slack, Airtable) Why You’ll Love Working Here Daily free lunch to keep you fueled and connected with the team Flexible PTO so you can take the time you need, when you need it Comprehensive medical, dental, and vision coverage 6 weeks fully paid parental leave, plus an additional 6–8 weeks for birthing parents (12–14 weeks total) 401(k) retirement plan through Empower Generous employee referral bonuses—help us grow our team! Who We Are At Path Robotics, we love coming to work to solve interesting and tough challenges but also because our ideas are welcomed and valued. We encourage unique thinking and are dedicated to creating a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require a reasonable accommodation to participate in the application process or any part of the hiring process, please contact HR@path-robotics.com. We are committed to providing equal access and will work with qualified individuals to ensure a fair and accessible hiring experience. We will respond to your request within 48 hours.