Executive Assistant / Office Manager

Arcadia is dedicated to happier, healthier days for all. We believe that there is a better healthcare world – one powered by data. Our platform transforms complex, diverse data into a unified foundation for health, helping organizations deliver better care, boost revenue, and lower costs. We’re a team of fiercely driven individuals committed to making healthcare more sustainable—and we’re looking for passionate people to help us get there. For more information, visit arcadia.io. Why This Role Is Important to Arcadia This role serves as a senior operational leader providing dedicated support to select C-level executives, overseeing Arcadia’s physical office environment, and supporting our Return to Office (RTO) initiative.  The role provides high-level administrative, operational, and coordination support that enables leadership to focus on Arcadia’s most important priorities. Acting as a trusted partner, this role manages complex calendars, prepares executives for meetings, coordinates communications, and helps drive follow-through on key initiatives across the organization.  In addition to executive partnership, this role owns the day-to-day operations of Arcadia’s Boston office, ensuring that in-person work, collaboration, and leadership presence are executed smoothly, consistently, and in alignment with company expectations.  This strategic role requires strong judgment, autonomy, decision-making, and acts as a critical connector between executives, People Operations, IT, vendors, and employees. The ideal candidate thrives in a fast-moving, dynamic environment where hybrid staff flow in and out, seamlessly integrating executive support with onsite operations to create a polished, efficient, and welcoming experience for leadership, employees, and guests.  What Success Looks Like In 3 months - Learn executive preferences and routines; begin proactively managing select executive logistics with minimal direction   - Learn company processes, organizational structure, and communication norms   - Build strong working relationships with People Ops, IT, building management, office vendors   - Take ownership of daily office operations and onsite experience   - Understand Arcadia’s hybrid / RTO expectations and operating norms   In 6 months - Anticipate executive needs and operational risks before they surface   - Own logistics for executive travel, offsites, and visiting guests  - Independently manage office operations, vendors, and onsite logistics; negotiate and manage vendor relationships to ensure the best support for the office   - Act as the operational point person for RTO execution and office readiness   - Create a consistent, well-run experience for employees and visitors using the office   In 12 months - Serve as a trusted strategic partner to executives: anticipating needs, managing communication flows  - Support long-term planning for onsite collaboration, offsites, and key meetings   - Serve as a trusted operational partner to leadership on workplace and onsite strategy   - Own office budgets, vendor contracts, and renewal planning   - Continuously improve office operations and RTO execution based on feedback and usage patterns