Complaints Officer

We’re Capital on Tap 👋 💳 Capital on Tap was founded with the mission to help small business owners and make their lives easier. Today, we provide an all-in-one business credit card & spend management platform that helps business owners save time and money. Capital on Tap proudly serves over 200,000 businesses across the world and our goal is to help 1 million small businesses by 2030. 📈Check out the development opportunities in the Complaints team. 📍 Cardiff | 🏢 3 days in office, 2 from home (Fully office-based for the first 3 months) Complaints Team 🚀 In this dynamic and challenging role, you will report to the Complaints Manager and be an integral part of a busy team, managing and resolving customer complaints across multiple channels, including telephone, email, and letter. What You’ll Be Doing 🗃️ Deliver friendly and helpful customer service via phone or written communication. Take full ownership of complaints, keeping customers informed throughout the process. Understand our business and products, collaborating with teams for quick service. Ensure complaints comply with FCA guidelines and relevant laws. Write clear response letters, explaining findings and educating customers on our services. Lead initiatives to improve complaint handling, ensuring successful implementation. Our Values & Culture 🌞 Just Pilot: We never settle for “good enough”. We pilot new ideas fast, ask questions to figure it out, and scale quickly. Why Not Today? Fast is as slow as we go - speed and simplicity gives us a competitive advantage. Be a Buddy: We tap in from day one to help the team, we do the right thing even if it’s hard. Owners and Dates: We don’t chase people. If you own a task and agree to a date, the expectation is that it gets done. Feedback: We want our employees to flourish, so we regularly provide direct and constructive feedback. We’re Looking For 🔎 Demonstrable experience handling complaints in a busy, customer-focused financial services environment. Experience working within FCA regulations and Financial Ombudsman Services. Strong verbal and written communication skills, with the ability to meet regulatory deadlines. A self-motivated individual that is able to work independently. Strong attention to detail. A strong work ethic with a passion for improving customer satisfaction. Even if you don’t have all of the necessary skills, we still encourage you to apply. Interview Process 🤝 Stage 1: First stage: 30-minute intro and values call with Talent Partner (Video call). Stage 2: Second stage: Task to be completed prior to a one hour in-person interview. Stage 3: Informal conversation with our Customer Operations Director. Diversity & Inclusion 🌈 We welcome, consider and encourage applications from anyone who shares our commitment to inclusivity. Join us in creating a space where authenticity thrives, and everyone can do their best work. Great Work Deserves Great Perks We try not to take ourselves too seriously (all the time) so we make sure our office is decked out with a pool table, arcade machine, beer tap, and a couple of office dogs thrown in for good measure. Check out our benefits: 🏥 Private Healthcare including dental and opticians services through Vitality ✈️ Worldwide travel insurance through Vitality 🎁 Anniversary Rewards (£250, £500, £750, 4-week fully paid sabbatical) 👛 Salary Sacrifice Pension Scheme up to 7% match 🚘 Octopus EV Salary Sacrifice Scheme 🏖️ 28 days holiday (plus bank holidays) 📖 Annual Learning and Wellbeing Budget 👪 Enhanced Parental Leave 🚲 Cycle to Work Scheme 🚂 Season Ticket Loan 💬 6 free therapy sessions per year 🐶 Dog Friendly Offices 🍫 Free drinks and snacks in our offices Check out more of our benefits, values and mission here. Other Info 👍Check out our ‘Top Tips’ for interviewing. ✔️Keep updated on new job opportunities by following us on Linkedin. 📧Email careers@capitalontap.com if you have any questions. Excited to work here? Apply! If you’d like to progress your career within our fast growing, profitable fintech then click apply and we will aim to get back to you within 3 working days (during busy periods this could take up to 5 working days.)