Administrative Coordinator- US Marketing

We’re here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We’ve made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet. Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows. Job Description We currently have an exciting opportunity for an Administrative Coordinator. This role will provide administrative support for the US Multiple Myeloma and In-Line Brand Marketing leads, as well as the Commercial Insights, Analytics, & Operations (CIAO) lead. In this role, the candidate will also support operations of the broader US Marketing and CIAO organizations, including the Multiple Myeloma launch later this year. This role reports to the Executive Director of US Multiple Myeloma Marketing. Kite is transitioning from its current Santa Monica headquarters, with employees expected to relocate to our Thousand Oaks office beginning in January 2027. While this role will be based in Santa Monica through 2026, applicants should take this planned relocation into consideration. Kite supports a flexible working policy, offering a balanced approach with two days of remote working and three days working onsite Key Responsibilities Provide administrative support, including calendar management, expenses, and travel Partner with US Marketing and CIAO leadership to support meetings and activities Manage business calendar(s) collaborating with peers on forward planning initiatives Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes Coordinate registrations for conferences, symposia, and local / international congresses Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, photo library, etc. Manage purchase orders, invoice tracking, and budget-related tasks Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks Manage general inquiries and route questions to appropriate resources Always maintain confidentiality Basic Qualifications Bachelor’s Degree and 0+ years of office administrative experience OR Associate degree and 2+ years of office administrative experience OR High School Degree and 3+ years of office administrative experience Preferred Qualifications 2 years of office administrative experience Knowledge of pharmaceutical processes and systems Strong attention to detail and is organized with a systematic approach Ability to prioritize information and meetings on behalf of team members / senior leadership Proven administration experience within a fast-paced international organization Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom) Willingness to help and learn with a team player mentality Ability to work in a field of uncertainty and ambiguity   The salary range for this position is: $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com. Sign up to follow @KitePharma on Twitter at www.twitter.com/kitepharma.   For jobs in the United States: Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster. NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT Kite Pharma will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the  legal duty to furnish information; or (d) otherwise protected by law.   Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. Kite Pharma provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion. For Current Kite Pharma Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday.