Accounting Operations Analyst, Accounts Payable

AI AT ZAPIER At Zapier https://zapier.com/about, we build and use automation every day to make work more efficient, creative, and human. So if you’re using AI tools while applying here - that’s great! We just ask that you use them responsibly and transparently. Check out our guidance on How to Collaborate with AI During Zapier’s Hiring Process https://zapier.com/l/jobs/ai-at-zapier, including how to use AI tools like ChatGPT, Claude, Gemini, or others during our hiring process - and when not to. Job Posted: 3/12/2026 Location: North America Hi there! We’re looking for an experienced Accounting Operations Analyst, Accounts Payable who will be responsible for supporting procure-to-pay operations, managing vendor data and onboarding, maintaining accurate accounting records, and contributing to process improvements across the P2P function. In this role, you’ll support Renee Law, Accounting Manager https://www.linkedin.com/in/lawrenee/ in overseeing vendor lifecycle management, strengthening accounting processes and documentation, coordinating cross-functional communication, and ensuring timely, accurate completion of accounting related tasks. A successful Accounting Operations Analyst, Accounts Payable, brings a foundation in accounting or procurement, strong organizational and communication skills, a resourceful and proactive mindset, and a detail-oriented approach with the ability to balance both tactical work and the bigger picture. If you want to advance your career at a fast-growing, profitable, impact-driven company, read on… - Our Commitment to Applicants https://zapier.com/jobs/our-commitment-to-applicants/ - Culture and Values at Zapier https://zapier.com/jobs/culture-and-values-at-zapier/ - Zapier Guide to Remote Work https://zapier.com/learn/remote-work/ - Zapier Code of Conduct https://zapier.com/jobs/zapier-code-of-conduct/ - Diversity and Inclusivity at Zapier https://zapier.com/jobs/working-on-diversity-and-inclusivity/ ABOUT YOU: - You have foundational experience in accounting, procurement, or accounts payable, supported by relevant education or hands-on work. You’re eager to deepen your knowledge and build stronger technical skills. You’re proactive, curious, and ready to jump in, take ownership, and contribute to improving our procure-to-pay processes. - You are willing to take on any task. Zapier is a fast-growing and nimble team. You'll be part of an accounting team that has its hands in multiple aspects of the business. You're eager to take on any project that comes your way, no matter how big or how small. - Your organizational and time management skills are top-notch. You'll be responsible for multiple projects and tasks at any given time and can keep these organized and prioritized to ensure work gets done and logged. You like to get things done. - You're resourceful. When you encounter a task you haven't done before, you know how to use AI tools and resources, your network, your teammates’ knowledge, and whatever other resources available to find a good path forward. - You are collaboration-forward. You are a strong communicator who partners effectively across the organization. You collaborate with stakeholders at all levels, ensuring questions directed to the accounting team are addressed quickly, accurately, and with shared context. You also contribute to clear, concise documentation that reflects team input and aligns with Zapier’s tone and standards. - You have an eye for detail. You love getting into the nitty-gritty, but also have the ability to take a step back and see the bigger picture. THINGS YOU’LL DO: - Oversee our vendor master data records within our procure to pay and ERP system (Zip), which includes answering vendor questions, following up on vendors' missing information, determining 1099/1042 eligibility, and resolving issues during the onboarding process - Perform OFAC and TIN matching processes - Review critical vendor fields for missing or incomplete/incorrect data (includes 1099 eligibility fields, tax IDs, and duplicate vendor indicators) - Manage vendor offboarding in the procure-to-pay and ERP systems - Provide necessary reporting on our vendors - Review and code invoices in the accounts payable invoice inbox, accurately and promptly - Assist with purchase request reviews and follow-ups as needed - Help create and maintain process documentation, including internal accounting documents and Zapier-facing documentation - Respond to Slack messages regarding accounting-based questions in a timely manner - Manage our virtual card transaction queue, ensuring transactions are submitted timely with required documentation and credit card receipts are securely filed - Manage and distribute incoming mail from Zapier’s remote mailbox to others within the organization, leveraging existing automated mail processes for efficiency - Organize and assign tickets from accounting’s Zendesk instance to the proper individuals for action - Provide assistance on various procure-to-pay related projects as needed - Perform month-end reconciliation processes and automations HOW TO APPLY At Zapier, we believe that diverse perspectives and experiences make us better, which is why we have a non-standard application process designed to promote inclusion and equity. We're looking for the best fit for each of our roles, regardless of the type of companies in your background, so we encourage you to apply even if your skills and experiences don’t exactly match the job description. All we ask is that you answer a few in-depth questions in our application that would typically be asked at the start of an interview process. This helps speed things up by letting us get to know you and your skillset a bit better right out of the gate. Please be sure to answer each question; the resume and CV fields are optional. Education is not a requirement for our roles; however, if you receive an offer, you will need to include your most recent educational experience as part of our background check process. After you apply, you are going to hear back from us—even if we don’t see an immediate fit with our team. In fact, throughout the process, we strive to never go more than seven days without letting you know the status of your application. We know we’ll make mistakes from time to time, so if you ever have questions about where you stand or about the process, just ask your recruiter! Zapier is an equal-opportunity employer and we're excited to work with talented and empathetic people of all identities. Zapier does not discriminate based on someone's identity in any aspect of hiring or employment as required by law and in line with our commitment to Diversity, Inclusion, Belonging and Equity. Our code of conduct https://zapier.com/jobs/zapier-code-of-conduct provides a beacon for the kind of company we strive to be, and we celebrate our differences because those differences are what allow us to make a product that serves a global user base. Zapier will consider all qualified applicants, including those with criminal histories, consistent with applicable laws. Zapier prioritizes the security of our customers' information and is dedicated to adhering to all applicable data privacy laws. You can review our privacy policy here https://zapier.com/legal/data-privacy. Zapier is committed to inclusion. As part of this commitment, Zapier welcomes applications from individuals with disabilities and will work to provide reasonable accommodations. If reasonable accommodations are needed to participate in the job application or interview process, please contact jobs@zapier.com. APPLICATION DEADLINE: The anticipated application window is 30 days from the date job is posted, unless the number of applicants requires it to close sooner or later, or if the position is filled. Even though we’re an all-remote company, we still need to be thoughtful about where we have Zapiens working. Check out this resource https://docs.google.com/document/d/1VzesvLsgVG2RDRPtGvBF8CbcB9ZA-Hsddg0P2ildBb8/edit for a list of countries where we currently cannot have Zapiens permanently working.